Location: Downtown Brooklyn

Rate of pay to be determined commensurate with experience and qualifications.

Hours: Full time M-F

The Executive Assistant provides administrative support to multiple Executive Vice Presidents. The role requires strong task-management discipline, attention to detail and a deep commitment to meeting deadlines in a fast-paced environment. This position may involve direct communication with CEO and Board Members.

Essential Functions:

• Logging Legal Complaints and other incoming legal communications.
• Ensuring that follow-ups are appropriately tracked and completed
• Managing EVP calendars and facilitating scheduling of and preparations for EVP meetings, including scheduling conference rooms and preparing and printing meeting materials
• Documenting meeting minutes, tracking next steps and following up on action items
• Answering phones and recording messages for Executive Staff
• Completing request forms for checks, reimbursements and credit cards
• Booking conferences and making associated travel arrangements in accordance with company policies
• Creating draft documents as appropriate, and converting them to final, branded versions after review
• From time to time, creating and administering surveys and other data collection tasks as directed
• Creating branded reports and modifying existing reports by applying updated data to reporting templates
• Following up with internal and external stakeholders to track down and obtain time-sensitive information as necessary
• Gathering and organizing information for easy internalization

Skills

Prior experience & qualifications

Languages