Job description

Location(s): Brooklyn, Bronx & Manhattan, NY

Wage: $21.73/hr to $26.10/hr

Schedule(s): 8:00am to 4:00pm OR 10:00am to 6:00pm

  • Provide high level executive assistant support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meeting
  • Recent experience providing direct support to senior level executives
  • Conserve executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications
  • Maintain executive calendar by scheduling meetings, conferences, teleconferences, and travel
  • Maintain confidentiality and protects operations by keeping information confidential
  • Conduct research, compile data, prepare papers for consideration/presentation by executives, committees and boards of directors
  • Greet visitors and determine whether they should be given access; controls traffic
  • Analyze incoming memos, submissions, and reports to determine their significance to the executive and plan their distribution
  • Perform general office duties: order supplies, maintain records management databases, and basic bookkeeping
  • File and retrieve corporate documents, records, and reports
  • Open, sort, and distribute incoming correspondence, including faxes and email

What you need to have

Skills
  • Excellent communication and interpersonal skills
  • Demonstrated ability to communicate with internal and external contacts at all levels
  • Excellent organizational skills, capable of handling several projects at once with little or no supervision while properly prioritizing
Prior experience & qualifications
  • Prior related experience
Languages
This opportunity requires fluency in English

Medical benefits offered. Paid leave offered. If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.